Announcement List Terms
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Announcement List Terms |
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Name of list (do not include @ symbol or domain name) - The name should probably be around 12 characters or less, and consist of only letters, numbers, dashes. This is to insure compatibility with the largest number of email readers and gateways.
Your list email addresses will begin with this name, such as listname-on, listname-off, and listname-change. This is one way subscribers will get on, get off, or change their email address on your mailing list. Upper and lower case letters can be displayed in your list name. When someone types in a list email address, any combination of upper and lower case will work. |
| A short phrase or sentence describing your list, that will remind your subscribers what list they joined. |
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This is the domain name we will use on your mailing list email addresses. Example: listname-on@mail-list.com mail-list.com is used by default, or, we can use your domain name if you have one. Example: listname-on@your-domain.com If you want to use your own domain name, you need to follow the instructions you will receive in a separate email sent with your Owner's Manual. A requirement to use your domain name is that your domain host Postmaster must be able to forward all email received for your mailing list, to mail-list.com. For example: if someone sends a message to listname-on@your-domain.com, your domain receives it, and must immediately forward it on to listname-on@mail-list.com for processing. If you use your domain name, any messages we send to your list will appear to come directly from your domain in the address section. |
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This is the main email address you will use to control your list, and all reports from mail-list.com will be sent to this address.
This email address can completely control your list, including adding and removing email addresses, and sending messages to the list at any time. You can enter email addresses for additional list moderators (other people you give permission to access and control your list, if any) on the next page. |
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We send out one Welcome Message to new subscribers, but here we construct that message in three parts, Top, Middle, Bottom. In the Top section, you can describe the purpose and focus of your mailing list. What you enter in this box is placed at the top of the Welcome Message that new subscribers receive when they sign up.
Perhaps you want to tell people what to expect from your ezine, how often you plan to publish, or where to find related resources. You can write one simple sentence, or a short paragraph. |
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The information entered in this box serves two purposes: it is inserted as the middle part of the Welcome message, and, it is sent out by itself as a "Help" email if a subscriber somehow makes a mistake when sending email to the list.
We have already filled in the "Help" information, so you do not have to enter anything in this box at all. If you need to add more information, please do. Some of your subscribers will save their Welcome message because it contains helpful information for future reference. If you change our default "Help" information, please include enough instruction so if your subscribers get this email in their mail box one day, they can help themselves. |
| What you enter in this box is put at the bottom of your Welcome message. Your web page address is often a good choice. Or, you can leave this box blank. |
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This message is sent when someone unsubscribes.
We have already filled in information which will show the address they removed and the list name. Please note that "subscraddr" will be filled in with their email address, so please do not change it. If you want to add more information, please do. |
| Text inserted at the top of every message sent out to your list. You can leave this blank, or fill in a blurb. |
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Text inserted at the bottom of every message sent out to your list.
We have already filled in helpful information. You can customize or change it. If you do not want any text, please delete the information in this box. |
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The CAN-SPAM Act of 2003 requires a valid physical postal address. We will automatically place this address at the very bottom of each outgoing email message.
You may edit this field to be your own physical postal address, or leave it blank. |
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If you need or want additional email addresses for yourself, or other people, that can access and control your list, please enter them here.
Your main email address, which you already entered on the previous page, is also a "moderator", so please do not put that address here. |
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Standard practice is for mail-list.com to send your messages to the list without changing your "From" email address. If you want the From address on your list mail to be different than the email address you actually send it from, please enter a valid email address in this box.
The mail-list.com machine will then replace the original From address as the message goes out, with your designated Override address. This gives you the ability to send out messages from any Moderator address, while your subscribers will always see list mail as coming from the Override address. How to format your Override address (how you will enter it into this box): bob@domain.com CORRECT Bob's Company <bob@domain.com> CORRECT Bob's Company bob@domain.com WRONG - missing brackets <>The Internet standards for email, say you can have a plain email address, or you can have a "Friendly Name" along with an email address, as long as the email address is in brackets <>. |
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Use this option if you want to review and approve each message, before it is posted to your list.
How it works: Send your message to the list, and we return it to you before it is sent to your subscribers. The email we send back to you contains a unique random number in the Subject line. You then review your message. If you approve it, hit Reply and send the email back to us without altering the Subject line. Your message is then sent to your list of subscribers. |
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Use this option if you want to control who can subscribe to your list.
How it works: When a new person requests to join your list, they receive an Acknowledgement Message immediately. Then, they wait to be approved. An automatic, separate email is sent to the list moderators to notify them of the new request to join. The new person is only added to your list if a moderator hits Reply to this email, and sends it back to us. If a moderator approves the subscription, the new person is added to your list and sent the Welcome Message. |
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If you chose "Approve Each Subscriber", this is the Acknowledgement Message that potential subscribers receive when they ask to join your list. You may customize and personalize your Acknowledgement message, if you like. Some list owners like to put the requirements for joining their list in this message. We have already filled in some helpful information in this box, including their email address "subscraddr" and your "List Description". "subscraddr" is code for our machines, please leave it as is. |
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mail-list.com uses a two-step subscription process known as Double Opt-In. This process prevents viruses and pranksters from subscribing people to your list without their permission.
How it works: When someone requests to join your list, mail-list.com sends a Confirmation Message to them. They simply hit Reply to that email and send it back to us, or click on the link inside the body of the message. When mail-list.com receives this confirmation, their email address is added to your list and they are sent your Welcome Message. You can personalize and customize the Confirmation Message, if you like. We have filled in some helpful information already, and the words $subscraddr and $COOKIE are codes for our machines, please leave them as is. The word $subscraddr will be replaced with the email address of the subscriber, when they receive the confirmation message. The word $COOKIE will be replaced the unique random number, when they receive the confirmation message. |
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This option will allow people to see your past messages to the list, via their web browser. Each message posted to your list is immediately added to this web archive.
For an example, please click here. |
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You can protect your web-based archives with a password. If you use this option, when someone goes to your web archives, they must enter a password before seeing the messages. One password for everybody on the list.
If you want to open your archives to everyone on the web, leave the password blank. |
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(Common Gateway Interface) A web page subscription form is usually a simple box where people can type in their email address to subscribe/unsubscribe from your list. If you have your own web site, your Web Hosting company probably has CGI that you can use. If you want to use our CGI, choose this option. Our CGI places a subscription box on your web page, and simply emails a subscribe/unsubscribe request to your list with their email address in the "From" line. |
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If you use our CGI for a web page subscription form, you must tell us what page of your web site you want your new subscriber to see, after they finish clicking to join. Enter the URL of that page in this box, including the http: portion.
If you use your Web Hosting company's CGI, leave this box blank. You may want to create a special page to thank them for starting the subscription process, and ask them to reply to the Confirmation email. Or, you can simply put your home page address. |
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If you use our CGI for a web page subscription form, you must tell us what page of your web site you want your new subscriber to see, after they click on the confirmation link in the confirmation email we send. Enter the URL of that page in this box, including the http: portion.
If they reply via email to confirm their subscription, they will not see this page. If you use your Web Hosting company's CGI, leave this box blank. You may want to create a special page to thank them for completing the subscription process. Or, you can simply put your home page address. |
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mail-list.com will send you a report showing the total number of subscribers, new subscribers, ex-subscribers, and subscribers removed because of bounces.
This option controls whether the report is sent daily or weekly. The weekly report is sent on Sunday. |